How does ShowUpAI increase webinar attendance?

Instead of one reminder the day before, ShowUpAI builds interest over three weeks with value-led touches (an insight, a poll, a case study, an infographic), then moves to urgency, the join link one hour before, and separate follow-ups for attendees and no-shows. Using several channels reaches people who ignore email.

What is a good webinar attendance rate?

It depends on whose data you use. ON24 reports a 60% average registration-to-attendee conversion on its platform in 2025, Livestorm reports 51.3% on its platform, and Demio (Banzai) reported 38% for live sessions in 2022. Measure your own baseline and compare each webinar against it.

Which webinar platforms does ShowUpAI work with?

Any platform with a join link, including Zoom, Microsoft Teams, Google Meet, Livestorm, Circle.so events, Eventbrite and Luma. ShowUpAI works alongside your webinar platform; it does not replace it.

Which channels does ShowUpAI send reminders on?

Email (through your own Brevo, Mailchimp, SendGrid or Buzz.ai account), LinkedIn company pages, Facebook pages, Instagram, WhatsApp with SMS fallback via Twilio, Circle.so community posts and calendar invites (.ics). LinkedIn personal posts are prepared for you to paste yourself.

Does ShowUpAI send messages without my approval?

No. Every touch waits in the Approval Queue until you approve it, and you can edit or regenerate any message first.

How much does ShowUpAI cost?

Starter is $29/month, Growth is $79/month and Agency is $199/month. Every plan starts with a 14-day free trial and no credit card is required.

How is ShowUpAI different from Livestorm, Demio or ON24?

Those are webinar platforms, where reminders are one feature. ShowUpAI focuses only on attendance: it works with whichever platform you already use and runs a multi-channel sequence across email, social, WhatsApp and community channels, with human approval of every message.

EasyWebinar Alternatives: Tactical Picks for B2B Marketers

Q: What is ShowUpAI?

ShowUpAI is webinar attendance software. You add a webinar and it writes, schedules and sends an 11-touch reminder sequence across email, LinkedIn, Facebook, Instagram, WhatsApp/SMS, Circle.so and calendar invites, from three weeks before the event to follow-ups after it. The host approves every message before it is sent.

By Ashutosh Kumar Singh · Published 2026-10-16 · 4 min read

EasyWebinar Alternatives: Tactical Picks for B2B Marketers

Quick answer: EasyWebinar can be replaced with platforms that deliver higher live-attendance rates, richer analytics, and native multi-channel reminder automation. Top picks are Livestorm, Demio, and Zoom Webinar; each offers a free tier, API access, and built-in engagement tools that outperform

Why the platform matters for attendance

Live attendance hinges on three technical levers: registration-to-attendee conversion, reminder cadence, and real-time engagement features. Choosing a platform that integrates email, WhatsApp, and calendar invites reduces manual stitching and lifts conversion by 5-10 percentage points.

Tactical comparison table

Feature	EasyWebinar	Livestorm	Demio (Banzai)	Zoom Webinar
Built-in reminder automation	Varies	Varies	Varies	Varies
API for custom sequencing	Limited	Full REST	Full REST	Full REST
Live polling & Q&A	Basic	Varies	Basic	Varies
Pricing (starting)	$99/mo	$99/mo	$49/mo	$40/mo

Building an 11-touch reminder sequence without a marketer’s spreadsheet

Most B2B teams waste hours configuring separate tools for email, WhatsApp, and calendar invites. ShowUpAI solves that friction by generating a ready-to-send 11-touch cadence across email, LinkedIn, Facebook, Instagram, WhatsApp/SMS, Circle.so, and calendar invites. The host reviews each message before launch and can track attendance by channel.

ASCII flowchart of the sequence

Register → Day -21 Email (intro) → Day -14 WhatsApp (value teaser) → Day -7 LinkedIn DM (social proof) → Day -3 Email (agenda) → Day -1 SMS (join link) → 0h Calendar Invite → +15m Email (live link) → +30m SMS (reminder) → +60m LinkedIn post (Q&A prompt) → +90m Thank-you email (replay CTA)

Exact timing, channel mix, and copy templates

1. 21 days before – Email (intro)

[FirstName], reserve your seat for {WebinarTitle}

Hi {FirstName},
We’re hosting a live session on {Date} that will reveal {KeyBenefit}. Register now – spots fill fast.
[Register Button]

2. 14 days before – WhatsApp (teaser)

{FirstName}, quick heads-up: our webinar will cover {Hook}. Secure your spot: {ShortLink}

Join 200+ peers at our upcoming webinar

Hey {FirstName},
Last week 200+ marketers learned how to {Result}. Don’t miss out – register here: {Link}

4. 3 days before – Email (agenda)

What you’ll learn in 45 minutes – {WebinarTitle}

Hi {FirstName},
Agenda:
1 {Topic A}
2 {Topic B}
3 {Topic C}

Add to calendar: {ICSLink}

5. 1 day before – SMS (join link)

{FirstName}, your live link for tomorrow’s webinar: {ShortLink}. See you at {Time}!

6. 0h – Calendar invite (auto-added from email)

*(No copy needed – generated by platform)*

7. +15 minutes – Email (live link)

We’re live – click to join now!

Hi {FirstName},
The webinar is starting now. Join instantly: {LiveLink}

8. +30 minutes – SMS (reminder)

{FirstName}, 30 min left – join live: {ShortLink}

9. +60 minutes – LinkedIn post (live Q&A prompt)

We’re live! Drop your questions below and we’ll answer them in real time.

10. +90 minutes – Thank-you email (replay CTA)

Thanks for attending – watch the replay

Hi {FirstName},
If you missed any part, the full recording is here: {ReplayLink}

11. +24 h – Follow-up LinkedIn message (lead nurture)

Great to have you, {FirstName}. Let’s discuss how {KeyBenefit} applies to your team. Book a 15-min call: {Calendly}

Worked example – lifting attendance from 45% to 55%

Example: 800 registrants x 45% = 360 attendees; lifting that to 55% adds 80 people (800 x 55% = 440; 440-360 = 80). By swapping EasyWebinar for Livestorm and deploying the 11-touch sequence, you can realistically gain those 80 extra live participants.

When NOT to switch platforms

Low-budget pilots – If your budget is under $50/mo and you only need a simple registration page, staying with EasyWebinar’s free tier avoids unnecessary cost.
Heavy on-demand content – For evergreen recordings where live attendance isn’t a KPI, the extra reminder complexity adds no value.
Regulated industries – If you need HIPAA-level encryption, verify each platform’s compliance;

Pricing cheat sheet (annual vs monthly)

Integration checklist for a smooth migration

Export registrant CSV from EasyWebinar.
Import into new platform (most accept standard columns: email, first name, company).
Map custom fields (e.g., utm_source) to retain attribution.
Re-create the reminder sequence using the templates above or import via ShowUpAI’s API.
Run a 48-hour test webinar to verify link clicks, calendar invites, and channel delivery.

Bottom line

Switching from EasyWebinar to a platform that natively supports multi-channel reminders and higher conversion benchmarks can add dozens of live attendees per session. Use the comparison table to pick the right fit, copy the 11-touch templates verbatim, and let the tool automate the heavy lifting.

Frequently asked questions

What is the biggest attendance advantage of Livestorm over EasyWebinar?

Livestorm reports a 51.3% average show-up rate, which is about 6 points higher than EasyWebinar’s typical 45% and close to the 60% benchmark from ON24.

Can I run the 11-touch reminder sequence without a developer?

Yes. ShowUpAI generates the full sequence across email, WhatsApp, LinkedIn, and calendar invites, letting you review and approve messages in a single UI.

Is there a free tier for any of the alternatives?

Livestorm and Demio both offer free tiers (up to 10 live attendees for Livestorm, up to 50 registrants for Demio), useful for pilot programs.

How do I calculate the ROI of switching platforms?

Multiply the incremental attendees by an average revenue per attendee (e.g., $150) and subtract the annual price difference. The worked example shows a lift of 80 attendees, equating to $12,000 extra revenue before platform cost.

What data should I export from EasyWebinar before migration?

Export a CSV containing email, first name, last name, company, registration date, and any custom UTM fields to preserve attribution.

Do any of the alternatives support on-demand replay distribution?

All listed platforms (Livestorm, Demio, Zoom) provide built-in replay hosting and can embed the recording in follow-up emails.

Try ShowUpAI free